June 30 forces a financial review whether you plan for it or not. Rather than treating IT as an afterthought in that process, it's worth using EOFY as the natural checkpoint to review spend, deal with ageing equipment, and set next year's budget with intent rather than guesswork.
Know someone who needs this checklist?
Forward it to whoever handles IT, admin, or operations on your team.
Financial Items to Review
- Asset write-offs - check with your accountant whether ageing equipment qualifies for an instant asset write-off this financial year, and whether replacing it before or after June 30 makes a difference to your position.
- Software and subscription audit - it's common for SaaS subscriptions to accumulate over a year - licences for former staff, duplicate tools, or services nobody remembers signing up for. EOFY is a natural prompt to cancel what's not being used.
- Hardware lease and warranty review - check what's coming off warranty or lease in the next 12 months, so replacements can be budgeted for rather than becoming an emergency purchase.
- IT spend versus budget - compare what was actually spent on IT this year against what was planned, and use any gap to inform next year's figure.
Security and Compliance Items
- Review your cyber insurance renewal - many policies renew around this time of year; check what's required to maintain or improve your premium.
- Confirm backups are actually working - a good annual habit regardless of timing, but EOFY is a sensible trigger if it hasn't been checked recently.
- Review user access - clean up accounts for any staff who've left during the year, and confirm permissions still match current roles.
Equipment and Disposal
If old devices are being replaced as part of a write-off, make sure they're disposed of properly - securely wiped and recycled through a certified e-waste provider, not left in a storeroom or handed off informally. Old hardware sitting around with company data still on it is a quiet but real risk.
Planning for Next Year
EOFY is also the right time to look ahead rather than just settle the past year's books:
- Set next year's IT budget - based on actual spend this year plus known upcoming needs, rather than last year's number plus a guess.
- Revisit your IT roadmap - check whether planned projects from this year actually happened, and reprioritise what's next.
- Factor in growth - if headcount or locations are expected to change, build that into the budget now rather than reacting later.
Where to Start
If this feels like more than a quick internal review can cover properly, a short IT consulting engagement around EOFY can pull the financial, security, and planning pieces together into one clear picture - rather than handling each in isolation.
Frequently Asked Questions
Does old IT equipment actually qualify for an instant asset write-off?
It can, but the rules around eligibility and timing change from year to year and depend on your business structure, so this is genuinely a question for your accountant rather than your IT provider. What IT can help with is giving you an accurate list of ageing equipment and its condition so your accountant has the right information to work with.
What's the easiest EOFY IT win most Perth businesses miss?
A software and subscription audit. SaaS licences quietly accumulate over a year, seats for former staff, duplicate tools, subscriptions nobody remembers signing up for, and cancelling what's unused is one of the fastest ways to free up budget without any real effort.
Should we wait until EOFY to check our cyber insurance and backups?
Not ideally, both are worth checking regularly rather than once a year. That said, if nothing else has prompted a review, EOFY is a sensible trigger point since many cyber insurance policies also renew around this time, making it a natural moment to confirm your backups and controls actually match what you've told your insurer.
How far in advance should we start planning next year's IT budget?
Starting the conversation before EOFY itself, rather than during the scramble to close the books, gives you time to base next year's figure on actual spend and known upcoming needs like hardware coming off warranty. A short IT consulting engagement around this time can help pull the financial, security, and planning pieces together properly.
We help Perth businesses turn EOFY into a proper IT and budget review - not just a scramble to spend what's left.
IT Consulting Services →Heading into EOFY without a clear IT budget?
Call 0433 087 091 for a free, no-obligation conversation about getting next year sorted.
Book a Free ConsultationThis article is general information, not tax or accounting advice. Speak with your accountant about how write-offs and deductions apply to your specific situation.
For related reading, see our guides to IT Strategy vs Managed IT: Which Does Your Business Need? and IT Consulting for Perth Small Businesses.